COUNTRY:  EASTERN NILE COUNTRIES (EGYPT, ETHIOPIA, SOUTH SUDAN AND SUDAN)

Assignment Title: Travel Planning and Management Service

ENTRO is a technical regional body, supporting the implementation of the Eastern Nile Subsidiary Action Program (ENSAP). ENSAP is an investment program aiming at efficient water management and utilization of the Nile waters; increased cooperation and economic integration between the Eastern Nile countries (Egypt, Ethiopia and Sudan); and poverty eradication in the region.

ENTRO is responsible for providing administrative, financial management, logistical support and the preparation, implementation and management of ENSAP. In order to accomplish this responsibility the office has allocated a budget toward the cost of Travel Planning and Managements Service and required Service provider.

The required services (“the Services”) includes providing  management services in planning, preparation  of suitable travel itineraries, reservation/booking, cancellation or validation of travel  based on travel authorizations issued by ENTRO, provision of information on health and visa requirements as well as government restrictions in connection with flights & other flight information: identify and inform  Hotel rates in the country of in the most frequently traveled  destination,  to ENTRO officials, staff, guests and their dependents.

The assignment will include:

• Timely act to ENTRO travel request and develop and prepares scenarios and options for their travel request and assist in the selection of the more appropriate itineraries as cost, time and per policies and regulations (the most economical direct flight), this may include the provision of information on health and visa requirements; government restrictions for the traveler as well as other travel related information it may be facilitate the selections and the processing.
• The comparatives should include airlines to destination, Negotiate and secure lowest possible airfares, alternative routes, alternative departures and arrivals; to ENTRO staff, their direct dependents and expert the possible effort to obtain exceptional fares for bulk and group travelling booking arising from workshop, seminars and conferences at regional/international.
• Arrange reconfirmations and revalidation of airline tickets, and re-issuance/ticket exchange of tickets which are returned as a result of changes in routing or fare structures.

The Service Provider will be engage for 36 months but the contract will be per term 12 month and the renewals and extension will be as per performance and the availability of the fund.

The Eastern Nile Technical Regional Office (ENTRO) now invites eligible Service Providers (“Firms”) to indicate their interest in providing the Services. Interested Service Providers should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The short-listing criteria are: information indicating their professional capability and experience to perform the services Specific experience of the agency related to the assignment; Adequacy of the proposed work plan and methodology in responding to the Terms of Reference ( qualification, and The travel agency’s membership/scope with Worldwide Travel Network  description of similar assignments, relevant work experience in similar conditions, availability of appropriate skills and Language proficiency). Detailed Terms of Reference for the list of the required Service is attached in our website entro.nilebasin.org, and also www.nilebasin.org.

The attention of interested Service provider is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Non- Consultancy Service  by World Bank Borrowers, January 2011, revised July 2014 [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers  (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest. In addition, please refer to the following specific information on conflict of interest related to this assignment: [as per paragraph 1.9 of Consultant Guidelines]. 

A Service provider will be selected in accordance with the [Guidelines: Selection and Employment of Non- Consultancy Service  by World Bank Borrowers,, January 2011, revised July 2014, and Section V. Individual Consultant Selection method set out in the Consultant Guidelines.

Further information can be obtained at the address below during office hours [i.e. 08:30 to 17:30 hour’s local time].

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by fax,) by September 3, 2019

Eastern Nile Technical Regional Office (ENTRO)

Attn: Executive Director P. O. Box 27173-code 1000, Addis Ababa, Ethiopia, Tel:+251-011- 6461130, Fax:+251-011- 6459407,E-mail: entro@nilebasin.org; Copy to :gabdi@nilebasin.org and   egoda@nilebasin.org

Detailed Request For Proposal (RFP) can be downloaded here